Invite and manage your team

Getting your team set up in Mantle is simple – whether you’re flying solo or managing a larger team, everyone can get exactly the access they need to do their best work.

Adding team members

Head to Settings > Team to invite and manage your team members. You can do this during your initial setup or add people anytime.

Click Invite user, fill in their details including full name, email, and job title, then pick their role and permissions:

Here’s what happens next:

If they already have a Mantle account, they’ll be added instantly and get a notification email
If they’re new to Mantle, they’ll get an invitation email to create their account and join
Either way, they can start using Mantle right away

User roles explained

Pick the right role based on what each person needs to do:

Admin

Admins can do everything – manage users, access all reports and customer data, handle organization settings, and configure apps.

Staff

Staff can access all reports and customers but can’t manage team members or organization settings. Perfect for most team members who need full visibility into your business.

Developer

Developers get the technical access they need – they can add apps, edit settings, manage API keys, and access integration tools.

Customer Support

Customer support can access all customer profiles and help with inquiries, but don’t get access to financial reports or revenue data.

Sales

Sales team members can view customer information for their sales activities and manage relationships, but can’t access detailed analytics or other team members’ data.

Advanced permissions

Want to get more specific? You can customize permissions across three areas:

Customer permissions

Control what team members can do with customer data:

View financial metrics: See revenue, MRR, and billing information
Manage tags: Add and remove customer tags
Manage contacts: Add and edit customer contact information
Edit notes: Add internal notes and comments

Report permissions

Give access to all reports or pick specific ones. This is handy for sales teams who need customer data but maybe not overall business metrics.

Feature permissions

Control access to specific features like affiliates, flows, email marketing, intake forms, and partnerships.

Developer-specific permissions

For developers, you can also control:

Can manage API keys: Let them create and manage app API keys
Can add plans to apps: Permission to create and modify pricing plans

Managing existing team members

Making changes

Click on any team member to edit their details, change their role, or tweak their permissions. Changes happen immediately.

Removing team members

Need to remove someone? Click on them and select Remove from organization. This removes their access right away but keeps any historical data – you can always re-invite them later.

Permission hierarchy

Owners can manage everyone
Admins can manage everyone except owners
Staff and other roles can’t manage team members

Sales commissions

Want to track commissions for your sales team? You can assign revenue-based commissions to team members based on the customers they bring in.

Setting up commission tracking

Go to Sales tracking on the Team page and set up your payout rules:

You can configure:

Commission payout frequency: How often commissions are calculated
Default commission percentage: Your standard commission rate
Commission duration: How long team members earn from their customers

Enabling commissions for team members

You can turn on commissions two ways:

When inviting new users: Check the commission option during invitation
For existing users: Edit their profile and enable This user receives a sales commission

For each person, you can set:

Commission percentage: Individual rate that might differ from your default
Commission duration: How many billing cycles they earn from each customer
Commission history: See all past and current assignments

Linking team members with customers

After setting up commissions, assign team members as account owners for specific customers.

Assigning account owners

Go to Customers, pick the customer, and find the Account owners section at the bottom left. Click Manage to assign ownership:

Here you can:

Assign team members as account owners
Adjust commission settings for specific customers
See commission history and projections

Commissions get applied retroactively from the customer’s install date, so your team gets credit for all the revenue they’ve generated.

Tracking commissions

Keep tabs on your team’s commission performance with the Sales Commissions Report. You’ll see:

Total commissions earned by each team member
Commission breakdown by customer
Historical payments
Future projections

Ready to get your team set up? Head to Settings > Team and start inviting your team!

Divisions

The Divisions feature enables organisations to group their apps into logical collections. This helps teams organise apps, streamline access control, and focus reporting or management tasks on specific subsets of apps.

What Divisions Do

Organise apps: Group related apps together for easier management.
Access control: Only owners and admins can create, edit, or delete divisions, ensuring secure management.
Filter and focus: Filter app lists and reports by division to focus on relevant app groups.
Dedicated UI: View all divisions and their assigned apps in a dedicated section of the dashboard.

How to Set Up Divisions

Navigate to Apps
Go to the Apps page in your Mantle dashboard.
If you have the "owner" or "admin" role, you’ll see a Divisions card at the bottom of the page.
Add a Division
Click the “Add division” button.
A modal titled “Create division” will open.
Fill Out Division Details
Enter a name for your division in the “Division name” text field (this field is required).
Select which apps to include in the division by toggling them in the provided app list (only active apps are shown).
Save the Division
Click “Create division” to save.
If successful, you’ll see a confirmation toast, and the modal will close. The Divisions list will refresh automatically.
Edit or Delete a Division
To edit, click on any division row in the table. This opens the modal pre-filled with the division’s details. Make your changes and click “Save changes”.

To delete, click the “Delete division” button in the modal. You’ll be asked to confirm before deletion. On success, you’ll see a confirmation toast and the list will refresh.
Filter by Division
In app lists and reports, use the division filter or tabs to view only the apps in a specific division.

Note: Only users with owner or admin roles can create, edit, or delete divisions.